SYAIFUL EFENDI, S.T.
Senior Management Reporting & Process Improvement
Executive Data & Operational Controller specializing in Power BI architecture (15+ Modules, 50+ Dashboards), end-to-end container logistics control, CEISA Customs clearance automation, and Full-Stack Google Apps Script internal web systems.
Dossier Content Directory Index:
Operational Philosophy & Executive Summary
Senior Professional with 15+ years of combined experience in IT Systems & Infrastructure, Advanced Data Analytics, Internal Audit (Good Corporate Governance & 5S), and Supply Chain & Logistics Process Improvement. Currently managing end-to-end management reporting for 4 major Business Units at PT Kamadjaja Logistics. Guided by the operational philosophy: "Minimize People, Maximize Process".
Core Strength: 3-Tier Stakeholder Orchestration
Operational AlignmentExperience Matrix by Domain
| Domain Category | Tenure / Level | Core Capabilities & Methodologies |
|---|---|---|
| Data Analytics & BI | 8+ Yrs | Power BI Enterprise, DAX, Dynamic SVG, Power Query, Data Modeling, Scheduled Refresh, MCP Integration |
| Spreadsheet & Excel Modelling | 12+ Yrs | Advanced Pivoting, Power Query, Financial Modeling, Power Pivot, Macro and AI Automation(Smart Dashboard) |
| MS Ecosystem & Google Workspace | Advanced | Advance knowledge on Microsoft ecosystem integration & full-stack Google Workspace administration |
| AI & System Automation | Adv / Int | Advance Knowledge on AI integration and Intermediate level of Automation for smart operational workflows |
| IT Systems & Network | 12+ Yrs | Windows Server, Active Directory, GPO, PRTG Network Monitor, Fortimail, Data Center |
| Logistics & Supply Chain | 8+ Yrs | Domestic & Exim Freight, TMS (Loginext, Flynd), WMS, HHT Barcode Scanners, GPS Fleet |
| Internal Control & Audit | 2+ Yrs | GCG Compliance, 5S Methodology, Risk Assessment, Corrective Action CAPA Validation |
Technical Proficiency Radar
Tenure by Discipline (Years)
| Judul Dashboard | Periode / Filter | Tentang / Deskripsi Utama |
|---|---|---|
| Monitoring Devices Used Within Warehouse | 2018 – 2022 | Memonitor perangkat operasional gudang (PM450, PM550, Tab Samsung), melacak lokasi, serial number, alokasi, serta status Return/Exist. |
| Delivery KPI Customer | Bulanan & Tahunan | Performa layanan pengiriman: kubikasi (CBM), coverage area, jumlah DO, Top DO Handling per vendor, & trip per armada/vendor. |
| GPS – Digilog Delivery | Bulanan & Tahunan | Status integrasi GPS, pelacakan shipment, scorecard pengiriman (74.63%), & monitoring kegagalan API/repost dengan peta GIS. |
| QSHIR Monitoring (I, II, III) | 2018 – 2020 | Dashboard Quality Assurance (QSHIR): status kasus (Open/Closed), aging, beban kerugian per PIC, & rincian klaim per Business Unit. |
| APPS Monitoring (eBR & KLOG Track) | 2016 – 2020 | Penggunaan aplikasi eBR & Klog Track, statistik user, aktivitas harian/bulanan, Top Approver, BR approval, & statistik Play Store. |
| Engineering Dept Monitoring | 2020 – 2021 | Aktivitas Work Request (WR) & Form Permintaan Barang (FPB) Engineering per site/lokasi beserta status pengerjaan & total expense. |
| Warehouse Stock Opname Dashboard | Real-time Periodik | Akurasi Stock Opname gudang: perbandingan fisik (Actual Scan Qty) vs System Qty, rincian SKU, Lot, Exp Date, & sub-inventory. |
| TMS Dashboard (I–IV) | Harian, Bln, Thn | Operasional pengiriman & driver: ritase, jarak tempuh, rating driver, Ontime Delivery, Check-in/out time, & kustomisasi 3 customer utama. |
| Gatepass System Dashboard (I–III) | Harian, Bln, Thn | Aktivitas keluar-masuk kendaraan (In/Out) gudang/pool, durasi docking (Dock In/Out), validity status, & analisis per transporter. |
| Issue Monitoring Dashboard | Periodik Proyek | Isu/kendala teknis proyek operasional, status (Open, In Progress, Closed), pengkategorian (People, Process, Technology), & PIC. |
| POC / Trial Monitoring Dashboard | Feb–Maret 2020 | Evaluasi uji coba aplikasi baru (KLOG-SIRCLO-FLYND), pemenuhan target fitur, durasi, & status Acceptable/Pending/Done. |
| Order / Shipment Monitoring (I–III) | Harian s/d Thn | Monitoring order harian-tahunan, Revenue vs Cost, deteksi Double Booking (anti-fraud klaim driver), & pelacakan Dokumen Balik (POD). |
| Judul Dashboard | Periode / Filter | Tentang / Deskripsi Utama |
|---|---|---|
| QA Monitoring Dashboard (I & II) | 2018 – 2022 | Rangkuman pekerjaan QA (Document Management, Pest Control, Environment/Utility, OIR Incident & Fraud Report), klaim, & utilitas listrik/air per site. |
| Corporate Security Monitoring (I & II) | Harian, Bln, Thn | Pemenuhan Manpower Security per site (status ideal/non-ideal), pemetaan wilayah berbasis GIS Map, kasus keamanan, & patroli QR Code. |
| General Affair (GA) Monitoring (I–III) | 2018 – 2022 | Pengawasan Aset, Air Bersih/Minum, Sewa Kendaraan, Grab, ATK, Dokumen GA, Perjalanan Dinas (PPD), BBM, & Scorecard 5S. |
| Procurement Dashboard East (Part I & II) | 2023 – 2024 | Sewa aset Timur: MHE (Forklift, Reach Truck), Properti Gudang, Trucking, Mobil Dinas, Perangkat ICT, Furnitur, Palet, & Peralatan Safety. |
| Procurement Dashboard West | Periodik 2024 | Pengadaan Barat: Sewa Trucking, Volume Orders, Truck On-Call, & Database Vendor. |
| Sales Bi-Weekly Dashboard | Mgg, Bln, Thn | Pencapaian Sales: Budget vs Actual (BVA), Target vs Achievement Revenue & Volume, serta Revenue Forecast. |
| Bon Sementara / Advance Settlement | 2023 – 2024 | Pengajuan Bon Sementara (Advance) & Settlement Operasional/Manajer, kelengkapan dokumen pendukung. |
| Commercial East | Periodik Kontrak | Masa berlaku kontrak komersial Timur (Active Contract Pelanggan & Pelayaran), Rute Shipping, & Min-Max Cost Dooring. |
| Novac – Claim East | 2022 – 2024 | Pelacakan status klaim & Notice of Loss/Accident (Novac) Timur beserta rincian nilai biaya penggantian kerugian. |
| Judul Dashboard | Periode / Filter | Tentang / Deskripsi Utama |
|---|---|---|
| CRM Huawei (PLS Huawei Monitoring) | Bulanan & Tahunan | Order & pengiriman internasional Huawei, Akurasi KPI, Milestone, Status CCWH/ATACC, & Finance & Cost Report. |
| CRM Procter & Gamble (P&G) | 2022 – 2024 | Order Impor & Ekspor P&G, rincian produk (Fabric Care, Skin Care), jenis kontainer, & performa ketepatan waktu. |
| International Freight Rev & Vol Monitoring | 2022 – 2024 | Evaluasi performa pendapatan (Revenue) & volume pengiriman International Freight Forwarding (IFF West) per pelanggan dan per bulan. |
| Domestic Freight Forwarding East | 2023 – 2024 | Operasional pengiriman domestik Timur: Order Summaries, Milestone, KPI, Status Vendor, Dooring Status, TEUs, & Shipment Tracker. |
| Domestic Freight Forwarding West | Periodik 2024 | Operasional pengiriman domestik Barat: Fulfilment, kedatangan armada, kelengkapan dokumen, KPI Vendor, & performa POD. |
| CRM United Tractors | 2022 – 2023 | Order pengiriman domestik United Tractors, perbandingan pencapaian target YoY, & rincian destinasi (Balikpapan, Sorong, Jayapura). |
| CRM Reckitt Benckiser Indonesia | 2023 – 2024 | Pengiriman khusus Reckitt Benckiser Indonesia, KPI pengiriman (KPI Delivery) & ketaatan dokumen balik (KPI POD). |
| CRM Nestlé Indonesia | 2023 – 2024 | Pencapaian KPI bulanan Nestlé Indonesia (Ontime Pickup, Ontime Delivery, Quality Services, Report Completeness, Incident/Compliance). |
| CRM Ultrajaya | Bulanan & Thn 2024 | Order pengiriman Ultrajaya, penggunaan armada truk harian/bulanan, performa KPI Line, & pemenuhan rute destinasi. |
| CRM Indofood | 2020 – 2021 | Pengiriman khusus Indofood: PLS East Export, PLS West Export, & PLS East Import berdasarkan kategori produk. |
| Rajawali Mentari Kargo (RMK) | Periodik 2024 | Order & pengiriman unit bisnis/mitra Rajawali Mentari Kargo (RMK) mencakup status order (Inbound/Outbound) & pencapaian KPI. |
Senior Management Reporting & Process Improvement
Executive Decision Support, BI Architecture & Strategic Review Coordination
- Enterprise BI Architecture: Architected & maintain 50+ Power BI dashboards across 15 modules with automated refresh (8x daily via Power Automate) and dynamic SVG visual coding.
- Executive Strategic Rhythm: Coordinator for all Branch/General Manager meetings including 1o1 Performance Reviews (2023–Current), COGS & Profitability Reviews (2024–2025), and National Sales Meetings. Formulated VP/BOD Sales Plan Visit schedulers and Sales Pipeline Updaters.
- Customer Portfolio Optimization Tool: Built Google Apps Script generator page to analyze FAT profitability data, enabling C-level executives to systematically determine client retention (Keep vs Drop unprofitable accounts).
- Project Manager - Field Mobile Apps: Spearheading mobile app development to record field & depo operations, digitizing physical handovers (DO, Bill of Lading, empty/laden container handling at shipping lines/depots).
- Cross-Functional Governance: Monitored national commercial tenders (Win/Loss tracking), formulated operational KPIs for salary adjustments, and oversaw executive attendance governance (Talenta & GreatDay).
Operational Control Tower & Financial Leakage Prevention
End-to-End Operational Scope (Domestic, Exim, Customs & Revenue Protection)
- Rapid Data Provisioning (Zero-Download): Architected standardized SharePoint/OneDrive collaborative pipelines for 50 users (30 editors, 20 viewers). Built-in custom query engines enable staff to GMs to access instant operational summaries without manual system downloads.
- End-to-End Lifecycle Execution: Supervise daily container operations across Jakarta & Surabaya hubs: Domestic (40–70 Ctr/day) and International Exim (10–20 Ctr/day) covering Order Received → Planner Execution → Delivery Control Center (TD Ship to Dooring) → Delivery Completion.
- NOVAC & Anti-Leakage Cost Recovery: Enforced incident-to-invoicing tracking for Non-Value-Added Costs (Storage, Demurrage, Detention) and freight claims with documented causality and third-party liability assignment, maintaining a 100% auditable cost recovery trail.
- POD-to-Cash Acceleration & Liquidity Protection: Bridged operational handoffs between Field Ops and Accounts Receivable (AR) to resolve Unbilled shipments post-dooring, compressing document transit turnaround to AR and eliminating billing lag to protect company liquidity.
- Customs Clearance Automation: Engineered Python & Batch (
.bat) automation routines to merge multiple CEISA customs files (21 sheets per file, 10–30 files per cycle), achieving a 98% time reduction compared to manual reconciliation.
Internal Control Analyst Officer
PT Kamadjaja Logistics & PT Pusaka Lintas Samudra
- Built YoY audit tracking dashboards in Power BI to monitor departmental compliance scores.
- Executed GCG routine and special audits, enforcing 5S methodology across warehouses and branch offices.
- Validated auditee CAPA actions and published monthly monitoring reports to executive management.
Business Solution Functional Transport Apps Officer
PT Kamadjaja Logistics
- Led project management for Transport Management Systems (Loginext TM & Flynd).
- Integrated TMS with Warehouse Management Systems (WMS) and 3PL partner networks.
- Active Administrator for the Power BI Indonesia Telegram Community, training users in DAX and data modeling.
IT GPS & Digital Mobility Design Analyst
PT Kamadjaja Logistics
- Rolled out national fleet GPS tracking and HHT Barcode Scanners across contract logistics sites.
- Developed internal Android mobility apps for operational tracking and digital budget requests.
- Led cloud migration from legacy file servers to Microsoft OneDrive & Teams.
IT Server System Administrator
PT Kamadjaja Logistics
- Managed enterprise Active Directory, File Server Resource Manager (FSRM), and Data Center storage.
- Monitored network health using PRTG Network Monitor, Fortimail Antispam, dan Symantec Endpoint Protection.
Manufacturing IT Experience (2010 - 2013)
PT Seng Fong Moulding Perkasa & PT Hafizah Jaya Prima: IT Support Specialist handling deep system diagnostics for factory software slowness, LAN maintenance, hardware troubleshooting, and Active Directory administration.
Bachelor of Engineering (S.T.) - ITN Malang
Institut Teknologi Nasional Malang, Indonesia
Graduated: 27 Feb 2010 | Major: Electrical Engineering - Computer & Information Engineering Concentration
Professional Governance, Systems & Continuous Development Operational Standard Alignment
Google Apps Script & Custom Web Applications Engineering
Mengubah proses operasional & finansial manual menjadi aplikasi web terstruktur berbasis Google Workspace (Google Apps Script, HTML5/Tailwind, Google Sheets Database).
1. Domestic Analytics Dashboard
Logistics
Scope: Summary Domestic Freight Surabaya & Jakarta. Multiple filter (Year, Month, Customer, Status, Booking ID), Volume, Carrier, Top 10/20 Clients & Destination Ports, Customer Retention Rate, Detail Day/Month, serta YoY Growth comparison (Exportable).
2. Gross Margin Dashboard
Finance
Scope: Analisa Revenue & Volume level. Revenue, Cost I, Margin 1, Cost II (Labour & Overhead), Profit Margin. Segmentasi: Core Star (Keep/Expand), Potential Scaling, Volume at Risk, & Low Yield. Margin erosion bridge, site comparison & automated email digest ke manajemen.
3. Syaiful Efendi Career Dossier
Web Dossier
Scope: Dedicated executive career dossier platform. Menampilkan riwayat karier 15+ tahun, 50+ katalog produksi BI, matriks kompetensi, arsitektur teknis data pipeline, dan kredensial profesional dengan output cetak A4 presisi tanpa dependensi eksternal.
4. International Freight Forwarding
Exim Control
Scope: Dashboard operasional International Freight. Multi-filter (Customer, Status Exim, Region, Matrix 20/40, Month & Year). Booking & Total Volume, Revenue Tren, Cost, Profit Margin, Top Customer, Growth MoM peak/lowest, dan detail order/TEUs breakdown (Excel Exportable).
5. Buku Kas Sekolah Multi-Tenant
Accounting
Scope: Media entry & pencatatan kas terpusat. Multi-class role login dengan admin per kelas, Whole & Class Dashboard, Student Management, Paid History, Print Proof of Payment PDF, Additional Funding, Admin Control Panel, dan automated Invoice Generator.
6. SalesTracker CRM & Visit Planner
Commercial
Scope: Web Apps terpadu untuk Sales, Branch Manager, VP, & Secretary. Dashboard KPI & performance, input & tracking visit sales harian/mingguan beserta hasil meeting, Master Customer registration, dan master Admin Panel untuk kontrol penuh penugasan komersial.
SYAIFUL EFENDI, S.T.
Senior Management Reporting & Process Improvement | Google Apps Script Developer